How to Choose the Perfect Day of Coordinator for Your Wedding

day of wedding coordinator sitting at her desk

Imagine it’s the day you’ve been waiting your whole life for. You’re just about to walk down the aisle, and you see that the ring bearer isn’t holding the pillow with the rings attached. This could be a reason to panic, but you don’t because you know the pillow is just a prop. Your wedding coordinator gave the actual rings to the best man for safekeeping, and just now you see him slyly nodding his head patting his pocket to reassure you.

Planning a wedding is a joyful yet intricate process. Thankfully a day of coordinator can be a fantastic way to make sure your special day goes off without a hitch. But do you know how to spot someone you can trust to help make your big day stress-free?

Importance of a Day of Wedding Coordinator

At Union Mills Public House, your wedding is a celebration, and your day of coordinator is a personal backstage manager, keeping everything running smoothly. They handle all the nitty-gritty last-minute details like making sure the flowers are delivered on time, the seating arrangements are perfect, and the cake is set up just right. They even troubleshoot any issues that pop up, like a missing boutonniere, so you can blissfully focus on soaking up all the love and happiness on your big day.

Assessing Your Needs

Before you start hunting for a wedding coordinator, take a second to picture your dream wedding. What will the decorations look like? Do you have specific music in mind? What kind of food do you want to serve?

Once that’s decided on, it’s time to determine how much help you’ll need making it all happen. Do you want someone to handle everything or just to be there in case you need a helping hand? Knowing what you want will help you find the perfect match.

Research and Recommendations

When it comes to choosing the perfect wedding coordinator, it’s important to gather as much information as you can. One great way to start is by seeking referrals from friends and vendors. Just keep in mind they may have had different wedding experiences, so it’s important to ask them specific questions about their coordinators to get a well-rounded perspective.

You can read online reviews and testimonials to get a broader perspective. Just be sure you take negative reviews with a grain of salt because sometimes the stress of the big day can make some brides and grooms have an online temper tantrum.

Finally, another source of information might be your wedding venue. At Union Mills Public House we have preferred vendors and coordinators available. 

Top Questions to Ask Your Wedding Coordinator

Inquire about their experience, how they handle unexpected challenges, and what their coordination style is like. Some questions to consider asking:

  • How many weddings have you coordinated in the past?
  • Can you provide references from a few of your past clients?
  • What’s your approach to working with couples and how do you ensure their vision is realized?
  • How do you handle unexpected challenges or unexpected changes on the wedding day?
  • What are your contact details and preferred method of communication?
  • How often can we expect updates?
  • How many weddings do you plan at any one time?

Also, pay attention to their communication style and organizational abilities. Remember clear and efficient communication is key to a successful partnership.

Budget Considerations

Understand the pricing structures of different coordinators. While it’s important to stay within your budget, also consider the expertise you’re gaining. The cost should balance according to the level of service they provide combined with their amount of experience. Be sure to ask what services are included in their fee and whether there are any additional charges. It’s also important to keep in mind that a general recommendation is to allocate around 10–15% of your overall budget to the coordinator. Additionally, it’s a good idea to compare pricing for similar services between your top choices so you’ll know you’re getting the best value for your money.

Finalizing the Decision

Trust your instincts when making your choice. You want to have a strong connection with your coordinator because they’ll be an important part of your big day. It’s also vital to confirm their availability for your wedding date. Discuss logistics such as the timeline for the day, the setup and breakdown of the event, and any specific requirements or preferences you have for the wedding.Vendors, transportation, and potential challenges are also important discussion points. Clear communication is crucial to keep everyone on the same page. We give all our clients a list of vendors including a preferred day of coordinator to assist you in this process. 


A day of coordinator is a vital part of your wedding. They take care of all the behind-the-scenes details so everything can run smoothly. At Union Mills Public House we understand the importance of having a seamless wedding. If you need further assistance or want to explore how we can make your wedding extraordinary, contact us today.