A wedding is a beautiful thing. It’s a day filled with love, happy tears, great food, and celebration. The marriage of two individuals who love each other so deeply that they want to spend the rest of their lives together is a momentous occasion. It’s for this very reason that a wedding, in addition to all the wonderful things about it, can be stressful. That is, unless you have a day of coordinator.
Wish as you may, things don’t miraculously fall into place on your big day unless you have someone there to make sure that happens. Sure, the wedding planner does a lot of heavy lifting leading up to this wonderful day, but coordinating in the thick of the proceedings is a whole different ballgame. A wedding day of coordinator needs to ensure these carefully laid plans are executed flawlessly. When they succeed, the wedding succeeds, meaning you can celebrate your big day without everything falling into chaos.
In this blog, we’re going to break down this important role. What does a day of wedding coordinator do? Why do we require one for weddings at Union Mills? Read on!
Keeps the Timeline on Track
To say a wedding has a lot of moving parts may be an understatement. There’s a lot going on, from the ceremony and vows to cocktail hour and dance-floor shenanigans. Are you really surprised there’s plenty of possibility for things to go awry? A day of coordinator makes sure these different phases of the wedding go on for the proper amount of time, no shorter and no longer. Moreover, they are essential in making sure the transition from one event to the next is seamless.
How do they do this? They have cues in place to help the bridal party move along, they maintain communication with vendors to keep things moving, and they ensure the ceremony itself starts on time so everything after can follow suit. If the whole soiree has a late start, the domino effect could be disastrous!
Manages Vendor Coordination
You’ve likely hired quite a few vendors for your big day. Florists, DJs, photographers, and more play a vital role in realizing your vision for your wedding. They’re all great at what they do, but a central point of contact makes sure they all work in harmony. Questions and hiccups can accumulate quickly, so a wedding day of coordinator takes responsibility for them by:
- Acting as the primary contact for every vendor
- Overseeing deliveries, setup, and teardown
- Troubleshooting issues so the wedding couple doesn’t have to get sidetracked fixing them
- Making sure every aspect of the schedule seamlessly aligns
Oversees Seating Arrangements and Guest Needs
Have you ever been to an event with poorly planned seating? Maybe some guests have special needs related to seating. Maybe last-minute changes come up. Maybe, maybe, maybe…
A day of coordinator ensures seating charts and escort cards are displayed properly and clearly, and guests are guided to their tables without confusion. In a similar vein, dietary restrictions need to be conveyed to our catering staff, which is typically handled by a coordinator. By keeping all of these details and moving parts in line, stress levels can remain low and everyone can enjoy themselves!
Handles Emergencies and Unexpected Situations
Sometimes, despite impeccable planning, unexpected situations arise. These situations can take the form of a medical emergency, technical difficulties, menu mix-up, and countless others. A day of coordinator is practiced in expecting the unexpected, and is prepared to:
- Quickly adjust timelines if weather forces a change
- Locate missing items like flowers, centerpieces, or rings
- Troubleshoot technical issues with music, lighting, and microphones
- Keep calm under the pressure these situations present
Allows the Couple and Families to Be Mentally Present
This is a big one, as this day is particularly special to the wedding couple and their families. The bride, groom, and their families have spent a lot of time and money planning this day. They deserve to be present for it, both physically and mentally. A day of coordinator is there to ensure they can truly enjoy the celebration, that the couple can properly welcome their new life together. It’s tough to overstate the importance of making memories over managing details.
Coordination Is Key
So again, what does a day of wedding coordinator do? Quite a lot, as it turns out.
A wedding is a once-in-a-lifetime celebration. Technical errors, schedule mixups, and seating mishaps can seriously sour the experience, and there are no do-overs. That’s why it’s imperative that you have someone to manage all these moving parts. At Union Mills Public House, it’s a requirement, because we, like you, want everything to go smoothly. If you’re looking for recommendations for an experienced day of coordinator, take a look at our preferred vendors!
Have additional questions, concerns, or dreams regarding your big day? Get in touch with us and let’s start planning your big day!
